Processing
Most supplier invoices are received digitally. These can easily be forwarded to your administration email address or stored in a linked OneDrive or Dropbox folder. Any paper invoices can be scanned and uploaded, or submitted using a smartphone app by simply taking a photo of the document.
All purchase invoices, receipts, and other expense-related documents are stored and submitted electronically. This creates a complete digital archive that is always available when needed, eliminating the need for physical folders and paper records.
The system automatically analyzes incoming invoices and receipts wherever possible. Suppliers that are registered with fraud monitoring databases are flagged, and duplicate invoices are automatically identified and prevented from being processed twice. Based on supplier settings and previous accounting entries, the system generates a suggested posting for review.
You always have a clear and up-to-date overview of submitted documents and can easily track their status, including whether they have been processed and marked as paid.
Approval
When processing purchase invoices, we cannot determine whether an expense is necessary, appropriate, or authorised for your business. That responsibility remains with you.
One simple solution is to submit only invoices that have already been approved internally.
The system can also be expanded with digital approval workflows. One or more employees can be required to approve an invoice before it can be paid. Approval rules can be based on suppliers, ledger accounts, cost centres, projects, departments, or invoice amounts. The configuration is entirely up to you.
Payments
The final step in the process is paying your suppliers.
We can support this process in several ways, ranging from providing payment recommendation lists to preparing payment instructions directly within your banking environment. In that case, all you need to do is review, authorise, and approve the payment.
Simple, efficient, and designed to save time.
